Purchasing

It allows firms to manage their purchasing procedures online in order to obtain the most cost-effective and efficient raw resources, goods, and services.

In Workcube, the purchasing process is integrated from end to end. It allows real-time tracking of all stages of the purchasing process, from internal demand to bid collection, from order to delivery and payment, on a single screen. Purchasing solution in Workcube ERP works 100% consolidated with modules such as finance, shipment, stock, production, agreements and conditions, price management, and ensures that you protect the integrity of your information in the system and minimizes data loss.

Features
Internal demand and purchase requisition management
Ability to convert internal demand into purchase requisition, consumable receipt, purchase order, purchase offer
Internal demand, purchase demand fulfillment reports
Purchasing conditions tracking based on supplier and agreement
Purchase offer management
Time limited online tender management via website
Monitoring, managing, and comparing all offers received for any purchase on a single screen
Ability to convert purchase offer to automatic purchase order and sales quotation
Viewing the current agreements (purchase conditions) with the supplier on the purchase order screen and checking compliance
Automatic calculations of the order amount according to the terms of the agreement (under-invoice discount, points according to the order amount, product discounts according to the quantity or amount, and bonus points calculation per product, etc.)
Ability to associate the purchase order with the defined shipping method, payment method, delivery warehouse, job/task, action, project, loading location
Order fulfillment report
Creating bulk purchase orders based on current account, delivery location, delivery date and price list
Ability to create purchase requests and purchase orders directly from different screens (Production material requirements, sales order, service application screens, and more) in Workcube ERP and CRM solutions due to the 100% integrated structure of Workcube.

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Organize online auctions on your website or supplier portal!

The Purchasing Offers module, which is an important component of the Workcube Purchasing Management solution, allows you to request quotations from multiple suppliers through a single quotation record. You can publish your call for proposals on the internet or supplier portals managed on Workcube, and collect offers. You can manage incoming offers, all related transactions such as internal requests, purchase requests, orders, delivery notes, invoices, and see the suitability of the offer for your budget. The offer screen helps you make a smart purchase by reporting the supplier that gives you the most affordable offer. You can convert the best offer for you into order with one click.

Design a seamless purchasing process from start to finish!

The process-based structure of Workcube allows you to effectively design the authorization and approval mechanism for your purchases. The system warns the relevant people with different communication tools for the products that have come to the urgent or reorder point. It is possible to involve not only your employees but also your suppliers in the process. By publishing your order requests in the supplier portal, which you can manage on Workcube, you can ensure that your suppliers that you make regular purchases receive self-service orders with automatic notification mechanisms. Purchasing Management Workcube is in one-to-one integration with finance, shipping, inventory, production, price management, sales management, product management, service management modules. It allows creating internal requests, purchase requests, or purchase orders from different modules and screens with one click. From the moment the need first arises, information flows uninterruptedly, data loss is prevented, and time is saved.

Keep all the details under control with the purchasing agenda and reports!

Thanks to the purchasing agenda, reports, and dashboard screens, purchasing specialists can see the information and analyze products that have come to the point of reordering, zero inventory, offer requests to be answered, internal requests, budget usage rates, request > offer > order conversion rates, and amounts, the most purchased products. You can reach the detailed pages about these topics with one click. Transactions such as supplier current account control, product inventory control, agreement conditions, and purchase discount control can be done easily at the order stage. The purchasing module offers the possibility to place a batch order with a supplier based on inventory status, location, and product category. For example, a purchasing specialist may place a batch order from a supplier for all products in his product categories that have arrived at the urgent order point. In this case, the system automatically creates an order screen for all products in the relevant categories, which have arrived at the emergency order point.

According to the IDC Commercial Software Taxonomy research, in order to be compatible with the digital economy, you must have a secure and scalable infrastructure with 33 main software under 7 titles.

Workcube offers 28 main software on a single platform. It brings together 33 components with Google Workspace. CAD-CAM and engineering applications are integrated, strengthening your digital muscles!